Applicant call
- Answered by Atlas9:15 PM
- Screening questionsDone
- Interview bookedFri
Applicant calls answered
Many applicants call after their own shifts. Atlas answers day and night so they do not move on.
Hiring
Caregiver Recruiting Software for Home Care Agencies
The short answer
Caregiver recruiting software helps a home care agency attract applicants, screen them quickly and get new hires onboarded and on the schedule. Hailo does this inside your agency software: create your own application link with the questions you want, and every application lands in your Recruiting tab. Atlas answers applicant calls and asks your screening questions, the AI Front Desk schedules interviews, and onboarding tasks track every hire until they are ready to schedule.
Caregiver applicants
- Screening
Dana Perez
Applied · HHA
- Interview Fri
Maria Lopez
Screened · CNA
- 3 of 4
Kevin Smith
Onboarding documents
- 4 of 4
Luis Ramos
Onboarding documents
Luis R. is ready to schedule
Why speed matters
Hiring is the hardest part of home care.
With so few applicants making it to hire, answering quickly and keeping candidates moving makes a real difference.
12.8%
of home care applicants were hired in 2023
Activated Insights 2024 Benchmarking Report
75%
caregiver turnover across home care
Activated Insights 2025 Benchmarking Report
39.3%
of home care hires were recruited through Indeed
Activated Insights 2024 Benchmarking Report
How hiring works in Hailo
From the first call to the first shift.
- 01
An applicant applies or calls
Through your own application link, or by phone: Atlas answers, shares details about the role and asks your screening questions.
- 02
The interview is booked
The AI Front Desk schedules it into your calendar, with the screening answers attached.
- 03
Onboarding starts
Identity verification, documents and onboarding tasks tracked for each hire.
- 04
Ready to schedule
Once onboarding is done, the caregiver appears as available for shifts.
Applicant calls · Answered by Atlas
- Screened
Dana Perez
Called 9:15 PM · HHA certified
- Booked
Maria Lopez
Interview Fri 1:30 PM
- Answered
Tanya James
Weekend availability question
- Follow up
Ray Brooks
Prefers a call back from the office
Screening answers attached to each applicant
What you get
Everything between applied and hired.
Recruiting tab
- Applied4
- Screened2
- Interview1
Your own application link
Create a link with your own application questions. Every applicant lands in your Recruiting tab, with no spreadsheet on the side.
Onboarding
- Identity verified
- Documents3 of 4
- Waiting for approval
Onboarding tracked
Documents, identity verification and tasks for each new hire in one checklist.
Ready
- Luis R. is ready to schedule
Straight to the schedule
When onboarding is done, the new caregiver is available for open shifts right away.
What does caregiver recruiting software do?
It brings applicants, screening, interviews and onboarding into one place, so fewer candidates slip through while you are busy covering shifts.
Can we use our own application form?
Yes. Create your own application link with a customized application, share it wherever you post jobs, and every application flows into your Recruiting tab.
Can Atlas screen applicants and schedule interviews?
Yes. Atlas can ask your screening questions on the call, and the AI Front Desk can schedule interviews with applicants. Your team decides who is hired.
Where do most home care hires come from?
In the 2024 Benchmarking Report, 39.3% of home care hires came from Indeed, 14.6% from employee referral programs and 9.4% from word of mouth or reputation.
How much of the applicant pool gets hired?
The same report found that 12.8% of home care applicants were hired in 2023. Quick follow up helps you keep the good ones.
How much does Hailo cost?
Hailo plans are monthly, with every feature included, and are priced with each agency on a short call. AI is included.
Sources: McKnight’s Home Care: Home care revenues rise as client, caregiver turnover rates drop (Activated Insights 2025 Benchmarking Report); Activated Insights 2024 Benchmarking Report, via Home Health Care News
Keep reading
Related guides.
Call-off coverage playbook
How home care agencies handle caregiver call-offs: a written policy, a backup bench, a 10-minute coverage protocol, and the metrics that cut no-shows.
Scheduling and EVV
Home care scheduling and EVV software: fill open shifts with suggested caregivers, verify visits from the caregiver app and send approved hours to billing.
Client leads
Home care software that brings you clients: families ask for care on hailocare.com and each request goes to one agency serving their ZIP code.
Less time on admin.
More time on care.
See how Hailo can help your team run the day. Book a demo tailored to your agency.
A 30-minute walkthrough focused on your agency’s needs.